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The “Why”

  • Reducing Visual Fatigue: Proper font choice and spacing allow the eye to move smoothly across the page. This is especially important for students with dyslexia or visual tracking issues.
  • Clarity on Screen: Digital screens have lower resolution than print. Certain fonts “break down” or blur on monitors, making them difficult to read over long periods.
  • Character Recognition: Clear typography helps distinguish between similar-looking characters (like a lowercase l, an uppercase I, and the number 1), which is critical for technical and scientific content.

Examples: Before vs. After

The “Serif” vs. “Sans-Serif” Debate

  • Bad (for web): Using highly decorative or “Script” fonts for body text. While beautiful, these are nearly impossible for screen readers to OCR and difficult for anyone to read in a paragraph.
  • Good: Using a clean Sans-Serif font (like Arial, Calibri, or Verdana) for digital documents.
  • The Difference: Sans-serif fonts (meaning “without feet”) have consistent stroke widths that remain sharp on digital displays.

The “Justified” Text Problem

  • Bad: Using “Full Justify” to make the left and right edges of a paragraph perfectly straight.
  • The Result: This creates uneven gaps between words (often called “rivers of white space”) that can cause the text to “swim” for readers with dyslexia.
  • Good: Always use Left Align (Ragged Right).
  • The Difference: Consistent spacing between words makes it much easier for the brain to recognize word shapes.

How-To: Strategies for Success

  • Choose the Right Size: For body text in digital documents, stick to 11pt or 12pt. For web pages (like Canvas), 16px is the standard for readability.
  • Mind Your Line Spacing: Avoid “Single Spacing.” Setting your line spacing to 1.5 or 1.15 provides enough “breathing room” between lines to prevent the eye from skipping a row.
  • Avoid All-Caps: Writing in ALL CAPS is harder to read because the “shape” of every word becomes a rectangle. Use Bold for emphasis instead.
  • The “Bold” Rule of Thumb: Use Bold or Italics sparingly. If an entire paragraph is bolded, nothing is emphasized. Aim to bold only the most critical 1–3 words in a sentence (like a Deadline or a Key Term).
  • Limit Font Variety: Stick to two fonts per document—one for headings and one for body text. Too many styles create visual clutter and confusion.
  • Use Standard Fonts: Stick to “web-safe” fonts that are pre-installed on most devices (like Arial, Georgia, or Verdana). This ensures your document looks the same for your students as it does for you.
  • Paragraph Length: Keep paragraphs to a maximum of 5–6 lines. Large blocks of text are a deterrent to reading on mobile devices.
  • Avoid Underlining: On the web (and other mediums), people expect underlined text to be a clickable link. Underlining for emphasis can frustrate and confuse users when they try to click it and nothing happens.

Apply This to Your Work

Ready to format your text? See the specific technical steps for your preferred platform:

Learn how to implement this in your application

Instructions for for Documents, Multimedia, Email, Canvas, Charts & Graphs, and Forms.